The Caddo Mills Historical Society By Laws
Article I - Name
The name of this organization shall be The Caddo Mills Historical Society, herein referred to in this document as the Society.
Article II - Purpose
The purpose of the Society
shall be to promote research, preservation and education relevant to the
history and historical artifacts of Caddo Mills,
Article III - Membership
Membership in the Society shall be open to all individuals and organizations who are interested in and help further its purpose and who shall pay their membership dues and otherwise comply with Society rules and regulations. All members in good standing shall have the right to cast a vote. There shall be no absentee or proxy voting in the Society. Dues shall be $5.00 per year for each individual. After the initial payment of dues, they will not be assessed again until the next Annual Meeting. Election of officers will also be held at the Annual Meeting.
Article IV - Eligibility of Officers
Any active member of the Society who is over the age of 18 years shall be eligible for office.
Article V - Officers and Directors
A. Officers shall consist of President, Vice President and Secretary and Treasurer.
B. The Governing Body shall consist of the President, Vice President, Secretary and Treasurer and a minimum of Four Directors as appointed by the Officers.
C. Directors shall be appointed by the Officers and may consist of any member of the Society. Director's terms are annual and expire at the first meeting of the year.
Article VI - Duties and Terms of Officers
A. Officers shall be elected at the Annual Meeting.
B. In case of a vacancy, the office shall be filled by appointment by the President at next monthly meeting.
C. The President shall preside at all meetings of the Society.
D. The Vice President upon absence or resignation of the President shall assume all duties of the President.
E. The Secretary shall keep a record of all meetings and shall maintain a list of Society members.
F. The Treasure shall be responsible for the funds of the Society and for maintaining adequate financial records. The Treasurer shall arrange for an audit during January of each year. The audit shall be conducted by at least two members of the organization. A report will be given to the membership at the next regular meeting.
Article VII - Duties of the Directors
A. The duties of the Directors shall be to establish, supervise and select membership in the following committees:
1. Acquisition Committee:
Members of this committee are responsible for collecting, cleaning, repair and restoration of historical articles.
2. Museum Committee:
Members of this committee are responsible for cataloging, care, maintenance, arrangement and display of historic articles.
3. Publicity and Membership Committee:
Members of this committee are responsible for publicity of news articles, press releases; events as well as membership drives and recruitment. Also shall be responsible for suitable programs at monthly meetings.
4. Fund Raising Committee:
Members of this committee are responsible for raising funds through various fund raising events.
5. Genealogy committee:
Members of this committee are responsible for collecting genealogy, photographing tombstones/cemeteries, answering inquiries, adding new death info into area cemetery books, and/or anything in general pertaining to genealogy for the society.
6. Web Site Committee:
Members of this committee are responsible for maintaining, content, processing electronic inquiries for the Society’s Web Site. This committee will also recommend changes or additions to the web site.
7. Music Committee:
This committee will be responsible for the various music programs held in the building. This committee is also responsible for making the building ready, and arranging for drinks and food for the program.
8. Library Committee:
This committee will be responsible for the collection of books, articles, computers, and related materials for the library. The committee will also plan for facilities and materials related to the library.
9. Building Committee:
This committee will be responsible for the restoration and maintenance of the building.
10. Other committees will be established as needed.
Article VIII - Removal of Members of the Governing Body
Any member of the governing body may be removed from office for just cause at any monthly meeting by a majority vote of Society members present at that meeting.
Article IX - Meetings
A. The Society shall meet on the second Wednesday of each
month at at the
B. A Special Meeting may be called by the President at any time.
C. Special Meetings may also be called at any time as deemed necessary by the majority of the governing body.
D. Members serving on committees as chairman shall bring ideas to the membership at monthly or special meetings and present those ideas. Exceptions would be allowed for health or safety concerns. Should it be necessary to correct a problem for those reasons, prior to an event, where time would not allow a meeting to be called.
Article X - Quorum
A quorum for all meetings of the governing body shall consist of four members of the governing body.
Article XI - Amendments
An amendment to these by laws may be introduced at any regular meeting. Proposed amendments must be in writing and must be approved by a vote of all the active members at that meeting.
Article XII - Authorized Expenditures
A. All expenditures of the Society must be approved by two officers of the Society.
B. Any expense of the Society, which exceeds $100, must have prior approval of 2/3 majority vote at a regular meeting.
Article XIII - Definitions of Terms
A. An Active Member is a member whose dues are paid and is present at the meeting.
B. The Annual Meeting is held every year on the second Wednesday of January or as soon thereafter as possible.
ARTICLE XIV - Approval by the City of
The legal identity of the
Society resides with the City of
Approved: ____________________________________ Date: _____________