The Caddo Mills Historical Society By Laws
Adopted
Article I - Name
The name of this organization
shall be The Caddo Mills Historical Society, herein referred to in this
document as the Society.
Article II - Purpose
The purpose of the Society
shall be to promote research, preservation and education relevant to the
history and historical artifacts of Caddo Mills,
Article III - Membership
Membership in the Society
shall be open to all individuals and organizations who
are interested in and help further its purpose and who shall pay their
membership dues and otherwise comply with Society rules and regulations.
All members in good standing shall have the right to cast a vote.
There shall be no absentee or proxy voting in the Society. Dues
shall be $5.00 per year for each individual. After the initial payment of
dues, they will not be assessed again until the next Annual Meeting.
Election of officers will also be held at the Annual Meeting.
Article IV - Eligibility of Officers
Any active member of the
Society who is over the age of 18 years shall be eligible for office.
Article V - Officers and Directors
A. Officers shall consist of President, Vice President
and Secretary and Treasurer.
B. The Governing Body shall consist of the President,
Vice President, Secretary and Treasurer and a minimum of Four Directors as
appointed by the Officers.
C. Directors shall be appointed by the Officers and may
consist of any member of the Society. Director's terms are annual and
expire at the first meeting of the year.
Article VI - Duties and Terms of
Officers
A. Officers shall be elected at the Annual Meeting.
B. In case of a vacancy, the office shall be filled by
appointment by the President at next monthly meeting.
C. The President shall preside at all meetings of the
Society.
D. The Vice President upon absence or resignation of the
President shall assume all duties of the President.
E. The Secretary shall keep a record of all meetings and
shall maintain a list of Society members.
F. The Treasure shall be responsible for the funds of the
Society and for maintaining adequate financial records. The Treasurer
shall arrange for an audit during January of each year. The audit shall be
conducted by at least two members of the organization. A report will be
given to the membership at the next regular meeting.
Article VII - Duties of the Directors
A. The duties of the Directors shall be to establish,
supervise and select membership in the following committees:
1.
Acquisition Committee:
Members
of this committee are responsible for collecting, cleaning, repair and
restoration of historical articles.
2.
Museum Committee:
Members
of this committee are responsible for cataloging, care, maintenance,
arrangement and display of historic articles.
3.
Publicity and Membership Committee:
Members
of this committee are responsible for publicity of news articles, press
releases; events as well as membership drives and recruitment. Also shall
be responsible for suitable programs at monthly meetings.
4.
Fund Raising Committee:
Members
of this committee are responsible for raising funds through various fund
raising events.
5.
Genealogy committee:
Members
of this committee are responsible for collecting genealogy, photographing tombstones/cemeteries,
answering inquiries, adding new death info into area cemetery books, and/or
anything in general pertaining to genealogy for the society.
6.
Web Site Committee:
Members
of this committee are responsible for maintaining, content, processing
electronic inquiries for the Society’s Web Site. This committee will also
recommend changes or additions to the web site.
7. Music Committee:
This committee will be responsible for the various
music programs held in the building. This committee is also responsible for
making the building ready, and arranging for drinks and food for the program.
8. Library Committee:
This committee will be responsible for the collection
of books, articles, computers, and related materials for the library. The
committee will also plan for facilities and materials related to the library.
9. Building Committee:
This committee will be responsible for the restoration
and maintenance of the building.
10. Other committees will be
established as needed.
Article VIII - Removal of Members of the
Governing Body
Any member of the governing body may be
removed from office for just cause at any monthly meeting by a majority vote of
Society members present at that meeting.
Article
IX - Meetings
A. The Society shall meet on the second Wednesday of each
month at
B. A Special Meeting may be called by the President at
any time.
C. Special Meetings may also be called at any time as
deemed necessary by the majority of the governing body.
D. Members serving on committees as chairman shall bring
ideas to the membership at monthly or special meetings and present those ideas.
Exceptions would be allowed for health or safety concerns. Should it be
necessary to correct a problem for those reasons, prior to an event, where time
would not allow a meeting to be called.
Article X - Quorum
A quorum for all meetings of
the governing body shall consist of four members of the governing body.
Article XI - Amendments
An amendment to these by laws
may be introduced at any regular meeting. Proposed amendments must be in
writing and must be approved by a vote of all the active members at that
meeting.
Article XII - Authorized Expenditures
A. All expenditures of the Society must be approved by
two officers of the Society.
B. Any expense of the Society, which exceeds $100, must
have prior approval of 2/3 majority vote at a regular meeting.
Article XIII - Definitions of Terms
A. An Active Member is a member whose dues are paid and
is present at the meeting.
B. The Annual Meeting is held every year on the second
Wednesday of January or as soon thereafter as possible.
ARTICLE XIV - Approval by the City of
The legal identity of the
Society resides with the City of
Approved:
____________________________________ Date: _____________
____________________________________